• Attend five committee meetings per year (January, March, May, September, November)
  and provide support, advice, ideas, and access to their networks. 
  
  
• Organise one NCA event per year, and research and propose events and activities:
  • Determine costs and feasibility.
  • Check out venue in advance, where appropriate.
  • Be present for the event to ensure its smooth running.
  • Events each year are currently: Winter Outing, Annual Dinner, Spring Outing, Spring Walk, Summer Outing,
    Freshers’ Welcome, Autumn Concert, AGM & Annual Lecture, Freshers’ Reunion, Christmas Lunch,
    Festive Afternoon Tea & Film
• Attend NCA events, where it is possible (especially Annual Dinner and AGM & Annual Lecture):
  • Provide a supporting advisory role.
  • Be visible to and supportive of the Membership.
  • Assure a welcome for participants on arrival at each organised event (especially new members)
• Act as a liaison between the Membership and the Committee (transmitting ideas, complaints or suggestions).

Updated November 2021

 Committee Member Contact Information 

Duties of Office Bearers

President

Updated November 2021

• Chairing executive committee meetings, Annual Dinner & AGM.

• Maintaining the NCA Constitution.

• Arranging for the appointment of committee members.

• Arranging the Annual Lecture speaker.

• Superintending the annual programme of events & activities.

• Liaising with the Secretary on:

• the agenda for, and business of, the committee, including theAGM
• the twice-yearly newsletter
• the winter and summer mailings
• posting (email, post) of the event flyers
• emailing event reminders

• Liaising with the Membership Secretary on important or relevant membership issues.

• Liaising with the Treasurer (and Auditor) on important or relevant financial issues.

Honorary Secretary

Updated November 2021

• Liaising with the membership via email and post on NCA matters.

• Taking the minutes at committee meetings and the AGM.

• Circulating the agenda, minutes and accompanying documentation for committee meetings.

• Handling matters arising from committee meetings.

• Liaising with NCA committee members on:

  • Agenda and documentation for committee meetings
  • Arrangements for NCA events and activities

• Liaising with the President on the:

  • the agenda for, and business of, the committee, including the AGM
  • the twice-yearly newsletter
  • the winter and summer mailings
  • posting (email, post) of the event flyers
  • emailing event reminders

• Liaising with the Membership Secretary on:

  • Membership List.
  • New members.
  • Renewal of subscriptions.
  • Other relevant membership business.

• Liaising with the Treasurer on relevant financial issues and group insurance.

• Liaison with Cambridge University Alumni Relations (CUDAR) on NCA Events.

• Managing Events.

  • Receiving details from event organisers for the flyer.
  • Drawing up the final form of the flyer.
  • Producing a guest list for events and sharing this with the committee and organisers.

• Sending out (post, email) the Mailings.

  • Agenda for and business of the Committee.
  • Posting of Winter (January) and Summer (July) Mailings.
  • Posting (email, post) of twice-yearly Newsletters (January, July).
  • Posting (email, post) of event flyers.
  • Posting (email) of event reminders.

Membership Secretary

Updated November 2019

• Liaising with the Membership on Membership matters.

  • Giving notice of Membership Subscription renewal.

• Reporting to Committee on Membership matters.

• Maintenance of the Membership List.

  • Updating of members’ address details and status.
  • Sharing of membership changes (new members, deaths, updating of address details, etc.)
    with Treasurer, President and Secretary.

• Recruitment.

  • New Members.
  • Liaison with Cambridge University Alumni Relations on Membership or Recruitment matters.

Honorary Treasurer

Updated November 2021

• Managing the financial affairs of the NCA as follows:

• Checking, paying into and managing the NCA’s bank account.

• Liaising with the Membership on financial matters.

• Reporting to the Committee on financial matters.

• Collection, accounting and tracking of Membership Subscriptions.

• Receiving booking forms, menu choices (where relevant) and payments from members for events and activities.

• Production of Annual Statement of Accounts for the AGM.

• Liaison with the President, Secretary and Auditor on financial matters.

• Sharing changes to the Membership List with the Membership Secretary, President and Secretary.

• Liaison with the Membership Secretary with regard to annual subscriptions.

Honorary Auditor

Updated November 2019

• Auditing the Annual Statement of Accounts prepared by the Treasurer.

  • Annually reviewing the balance sheet, profit and loss.
  • Verifying the cash reserves to the bank statements.

• Liaising with the Treasurer and President.

Website Manager

Updated November 2019

• Managing the NCA websites: www.northumbrian-cambridge.co.uk
  and www.alumni.cam.ac.uk/get-involved/find-a-group/northumbrian-cambridge-association

  • Re-registering the NCA domain annually (with Yola).
  • Renewing the NCA account annually (with Yola).

• Updating the NCA websites with:

  • Information about the Association
  • Committee information.
  • Events and activities,
  • Photographs.

• Reporting to the Committee on website matters.

• Liaising with Cambridge University Alumni Relations (CUDAR).